Event Intelligence
Feature List
Powerful, not overpowering.
All meat, no filler. Event Intelligence boasts a short learning curve, the ability to be up and running minutes after activation, functionality that can scale to any size business, and a pricing model that's affordable whether you're a single or multi-operator. Have a suggestion for an awesome new feature? Let us know!
  Availability Checker  
Allows prospective clients to check your real-time availability and contact you for more information
Multiple integration options available to choose from for your website
Embed a date check box directly onto your web pages
Responsive design for mobile devices
Set dates, date ranges, days, months, and/or years that you are not available
Automatically black out dates when booking new events
Optionally receive email notifications when someone checks a date
View aggregated statistics on date checks to determine your most popular dates
Date check limitation prevents your competitors from checking your availability
Optionally refer prospects to your available colleagues when you are not available
Add your own custom questions to the contact form that appears when you are available
Optionally shorten the contact form to remove some standard questions
Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us'
Google ReCAPTCHA implemented to prevent spam and bots
Contact form instantly sent to your email and optionally sent via text message
Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar
Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps
Set a custom auto-responder to be emailed to the prospective client
All prospective client data is stored within your Event Management system
Optionally add your own custom HTML to the available/unavailable pages
Optionally integrate with your Quote Generator so prospects are give a quote if you are available
  Instant Quote  
Allows prospective clients to generate a dynamic price quote in real time
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Set up your own custom packages, options, and add-ons with descriptions, pricing, and photos
Set up automatic surchages or discounts based on date/time/day/month/year (e.g. Sunday discount)
Set flat rate packages with an overtime rate or set hourly packages with a per-hour rate
Set your required deposit amount as a flat rate or percentage of the total cost
Specify optional travel charges to be calculated based on calculated driving distance
Set up promo codes for tracking leads or providing discounts
Discounts can be specified as a flat rate or a percentage of the total cost
Interactive quotes provided in real time based on information entered and options selected
Choose whether to show the prospect a detailed quote with a full break-down or only the final price
Optionally show the total price on a 'cost per quest' basis
Select your currency from the dollar ($), EURO (), Pound (), or Rand (R) symbol
Set your own deposit terminology (e.g. "Deposit" or "Retainer" or "Reservation Fee" etc.)
Set up event groups so that only packages/options that pertain to the specific event type are shown
Add your own custom questions to the quote form
Optionally shorten the quote form to remove some standard questions
Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us'
Quote form instantly sent to your email and optionally sent via text message
Choose whether to receive all quotes (if the prospect makes changes) or only the initial quote
Prospect may choose to optionally receive a copy of the quote by email
Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar
Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps
Set a custom auto-responder to be emailed to the prospective client
Quote and prospective client data is stored within your Event Management system
Optionally add your own custom HTML to the final quote page
Optionally integrate with your Booking System so prospects can book online if ready
  Booking System  
Allows prospective clients to review your contract and book your services online
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Set your own default package, options, price, deposit, hours included, and overtime rate
Input your own custom contract/agreement terms for your business
Use tokens to merge data fields right into your contract text to customize the terms for each client
Choose 1 or 2 signature lines for the client
Choose whether to add a signature line for your company to sign the contract
Set your own document title (e.g. "Contract" or "Booking Agreement" etc.)
Set your own deposit terminology (e.g. "Deposit" or "Retainer" or "Reservation Fee" etc.)
Select your currency from the dollar ($), EURO (), Pound (), or Rand (R) symbol
Add your own custom questions to the booking form
Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us'
Google ReCAPTCHA implemented to prevent spam and bots
Booking form instantly sent to your email and optionally sent via text message
Optionally email an additional copy of the document to the client for their records
Contract displayed on screen for the client with the option to download PDF or print
Contract PDF is compatible with any 3rd party eSignature service like Adobe Sign or Dropbox Sign
Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar
Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps
Booking form, contract PDF, and client data is stored within your Event Management system
Go back and edit or modify and re-generate the contract at any time, as needed
Choose whether to automatically create an event in your Event Management system when booked
Optionally integrate with your Payment Gateway so clients can immediately pay their deposit
  Payment Gateway  
Allows clients to make a secure online payment toward their event
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Process online payments using popular services like PayPal, Square, or Stripe
Process online payments with virtually any existing merchant account (if you have one)
Fully integrated with over a dozen popular payment processors and gateways
Optionally process payments through Event Intelligence's payment processor for discounted rates
Optionally use Event Intelligence's 'cash discount program' to pass along processing fees to clients
Optionally accept eChecks through Event Intelligence's payment processor
Online payment system is PCI compliant
Clients are emailed a receipt upon successful completion of payment
Payment notifications are instantly sent to your email
Payments are stored within your Event Management system and applied toward the event balance
Payments are tracked within your Event Management system and remaining balance is calculated
Recent payments are shown on your Dashboard when you log into your Event Management system
Optionally add your own custom HTML to the initial payment page
  Contact Form  
Allows prospective clients to contact you for more information
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Add your own custom questions to the contact form that appears when you are available
Optionally shorten the contact form to remove some standard questions
Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us'
Google ReCAPTCHA implemented to prevent spam and bots
Contact form instantly sent to your email and optionally sent via text message
Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar
Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps
Set a custom auto-responder to be emailed to the prospective client
All prospective client data is stored within your Event Management system
Optionally add your own custom HTML to the page after the form is submitted
  Message Form  
Allows current clients to contact you
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Google ReCAPTCHA implemented to prevent spam and bots
Message form instantly sent to your email and optionally sent via text message
Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps
Set a custom auto-responder to be emailed to the prospective client
Received messages are stored within your Event Management system
  Planning Forms  
Allows clients to fill out your customized planning forms for their event
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Default forms included for anniversary, corporate, mitzvah, party, school, and wedding
Optionally edit the default forms by adding or removing your own questions or change the layout
Create your own custom forms from scratch with all your own questions and your desired layout
Integrated with your music search so that clients can quickly locate songs for special dances
Forms are accessible by clients with a login/password and savable for continued progress
Fully integrated with your client's event planning portal that contains all of their event data
Optionally receive notifications when your clients log in to make changes
Receive the planning form by email when your clients mark a form as complete
Optionally send copies of the completed forms to your staff or to other vendors
Printed and PDF versions available to take with you to the event
Email submission includes a CSV file containing the planning form data for use in other software
Client planning forms are always accessble through the Event Management system
Specify a lockout date to ensure completion of the planning form a number of days before the event
Applied payment data can be sent to Zapier API to connect with 5,000+ 3rd party apps
  Event Timelines  
Allows clients to schedule the sequence of activities to take place at their event
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Default timelines included for anniversary, corporate, mitzvah, party, school, and wedding
Optionally edit the default timelines by adding/removing your own activities or changing the order
Create your own custom timelines from scratch with all your own activities and your desired ordering
Allow clients to choose an exact time or select a sequence of activities only (with no time)
Timelines are accessible by clients with a login/password and savable for continued progress
Fully integrated with your client's event planning portal that contains all of their event data
Optionally receive notifications when your clients log in to make changes
Receive the timeline by email when your clients mark a form as complete
Optionally send copies of the completed timelines to your staff or to other vendors
Printed and PDF versions available to take with you to the event
Client timelines are always accessble through the Event Management system
Specify a lockout date to ensure completion of the timeline a number of days before the event
  Satisfaction Surveys  
Allows clients to submit an online review after their event
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Google ReCAPTCHA implemented to prevent spam and bots
Default surveys included for anniversary, corporate, mitzvah, party, school, and wedding
Optionally edit the default surveys by adding/removing your own questions or changing the order
Create your own custom surveys from scratch with all your own questions and your desired ordering
Set your own drop-down values for 'event type' and 'event staff'
Fully integrated with your client's event planning portal that contains all of their event data
Receive the results of the survey by email after your clients submit it
Submitted surveys are always accessble through the Event Management system
Survey results are aggregated to provide detailed statistics on each of your staff members
Optionally connect to 3rd party review sites like The Knot, WeddingWire, Google, Facebook, and Yelp
Set a star rating threshold so positive reviews get posted online and bad reviews come only to you
Optionally showcase desired surveys with prospective clients on your website
Delete surveys that were submitted accidentally/erroneously so they do not count toward your rating
Optionally add your own custom HTML to the page after the survey is submitted
  Event Portal  
Allows clients to log in with their email address and password to access and edit their event data
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Assign forms/activities for clients to complete, such as planning forms, timelines, music selection
Provide a "to do" list for clients to assist in planning their event
Synchronize details and communication with clients from a central portal
Optionally show clients their payment history and provide the ability to make a payment online
Share documents and files with clients
All changes are saved in real time for continued progress
Optionally set a lockout date to ensure forms are completed prior to the event
Copy staff members or other vendors on event planning communications received from the client
Optionally receive notifications when clients log in to make changes
Let clients monitor and override song selections on their guest request list
Event & client data can be sent to Zapier API to connect with 5,000+ 3rd party apps
  Music Playlist  
Allows clients to search your music library and create a customized request list for their event
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Ability to upload your own personal music library from virtually any 3rd party software like Excel
Optionally use the built-in default music library of over 115,000 songs, updated weekly
Default music library is updated weekly with all popular Promo Only music subscriptions
Clients can search your library by song or artist using intelligent keyword searching
Clients can view three dozen top song charts displaying the most popular songs in every genre
Clients can browse your music library by song or artist
Clients can listen to samples of any song using popular services like Spotify, Amazon, or YouTube
Add optional filters for genre, year, style, decade, mood, tempo, and more
Add optional location data to help you locate songs in your database
Add optional file location data to automatically create M3U playlist files for use with DJ software
Clients can create up to three custom request lists for their event
Default request lists are "must play," "play if possible," and "do not play"
Default request lists can be changed if desired, such as "like it," "love it," and "hate it"
Optionally allow clients to enter requests manually if the song cannot be located in your library
Clients can create and import playlists from Spotify
DJ can import playlists from Spotify that were shared with them from clients
Set your own limits on how many songs can be requested on each list
Clients can attach notes to songs for special instructions or dedications
Request lists are accessible by clients with a login/password and savable for continued progress
Fully integrated with your client's event planning portal that contains all of their event data
Optionally receive notifications when your clients log in to make changes
Receive the request list by email when your clients mark a form as complete
Optionally send copies of the completed request list to your staff or to other vendors
Printed and PDF versions available to take with you to the event
Email submission includes a CSV file containing the request list data for use in other software
Email submission can include a M3U playlist file for import to 3rd party DJ software
Client request lists are always accessble through the Event Management system
Specify a lockout date to ensure completion of the request list a number of days before the event
  Music Search  
Allows clients to search your music library before they book their event with you
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Ability to upload your own personal music library from virtually any 3rd party software like Excel
Optionally use the built-in default music library of over 115,000 songs, updated weekly
Default music library is updated weekly with all popular Promo Only music subscriptions
Clients can search your library by song or artist using intelligent keyword searching
Clients can view three dozen top song charts displaying the most popular songs in every genre
Clients can browse your music library by song or artist
Clients can listen to samples of any song using popular services like Spotify, Amazon, or YouTube
Add optional filters for genre, year, style, decade, mood, tempo, and more
  Guest Request  
Allows guests of an upcoming event to submit requests for the event
Multiple integration options available to choose from for your website
Responsive design for mobile devices
Ability to upload your own personal music library from virtually any 3rd party software like Excel
Optionally use the built-in default music library of over 115,000 songs, updated weekly
Default music library is updated weekly with all popular Promo Only music subscriptions
Guests can search your library by song or artist using intelligent keyword searching
Clients can view three dozen top song charts displaying the most popular songs in every genre
Set up a unique Group ID which the client will use to access the request list for their event
Optionally specify an Access Code (password) to keep the request list secured
Make the request list public (can see all requests) or private (can only see your own requests)
Send a QR code to guests to scan for instant access to the Guest Request list
Guests can make a limited number of requests that you specify
Guests can only remove requests that they have made
Guest requests are tallied together and ranked by number of requests
Client can "ban" songs from being played, even if requested by guests (guests will not see bans)
You have the ability to delete inappropriate requests from the Guest Request list
Specify a completion date to stop collecting requests a number of days before the event
Receive the Guest Request list by email automatically upon the completion date
Optionally send copies of the Guest Request list to your staff or to other vendors
Printed and PDF versions available to take with you to the event
Client request lists are always accessble through the Event Management system


= Feature Available in All Versions      = Feature Available in Upgraded Versions  ( Compare Plans)


Questions? Don't see the feature you're looking for? Contact us for assistance. We're happy to help.
I get a lot of compliments from clients on how easy the tools are to use and couldnt do as much business without them.
DJs on a Dime