Powerful, not overpowering.
All meat, no filler. Event Intelligence boasts a short learning curve, the ability to be up and running minutes after activation, functionality that can scale to any size business, and a pricing model that's affordable whether you're a single or multi-operator. Have a suggestion for an awesome new feature? Let us know!
- Availability Checker
- Instant Quote
- Booking System
- Payment Gateway
- Contact Form
- Message Form
- Planning Forms
- Event Timelines
- Satisfaction Surveys
- Event Portal
- Music Playlist
- Music Search
- Guest Request
| Availability Checker | |
| Allows prospective clients to check your real-time availability and contact you for more information | |
| Multiple integration options available to choose from for your website | |
| Embed a date check box directly onto your web pages | |
| Responsive design for mobile devices | |
| Set dates, date ranges, days, months, and/or years that you are not available | |
| Automatically black out dates when booking new events | |
| Optionally receive email notifications when someone checks a date | |
| View aggregated statistics on date checks to determine your most popular dates | |
| Date check limitation prevents your competitors from checking your availability | |
| Add your own custom questions to the contact form that appears when you are available | |
| Optionally shorten the contact form to remove some standard questions | |
| Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us' | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Contact form instantly sent to your email and optionally sent via text message | |
| Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Set a custom auto-responder to be emailed to the prospective client | |
| All prospective client data is stored within your Event Management system | |
| Optionally add your own custom HTML to the available/unavailable pages | |
| Optionally integrate with your Quote Generator so prospects are give a quote if you are available | |
| Instant Quote | |
| Allows prospective clients to generate a dynamic price quote in real time | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Set up your own custom packages, options, and add-ons with descriptions, pricing, and photos | |
| Set up automatic surchages or discounts based on date/time/day/month/year (e.g. Sunday discount) | |
| Set flat rate packages with an overtime rate or set hourly packages with a per-hour rate | |
| Set your required deposit amount as a flat rate or percentage of the total cost | |
| Specify optional travel charges to be calculated based on calculated driving distance | |
| Set up promo codes for tracking leads or providing discounts | |
| Discounts can be specified as a flat rate or a percentage of the total cost | |
| Interactive quotes provided in real time based on information entered and options selected | |
| Choose whether to show the prospect a detailed quote with a full break-down or only the final price | |
| Optionally show the total price on a 'cost per quest' basis | |
| Select your currency from the dollar ($), EURO (€), Pound (£), or Rand (R) symbol | |
| Set your own deposit terminology (e.g. "Deposit" or "Retainer" or "Reservation Fee" etc.) | |
| Set up event groups so that only packages/options that pertain to the specific event type are shown | |
| Add your own custom questions to the quote form | |
| Optionally shorten the quote form to remove some standard questions | |
| Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us' | |
| Quote form instantly sent to your email and optionally sent via text message | |
| Choose whether to receive all quotes (if the prospect makes changes) or only the initial quote | |
| Prospect may choose to optionally receive a copy of the quote by email | |
| Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Set a custom auto-responder to be emailed to the prospective client | |
| Quote and prospective client data is stored within your Event Management system | |
| Optionally add your own custom HTML to the final quote page | |
| Optionally integrate with your Booking System so prospects can book online if ready | |
| Booking System | |
| Allows prospective clients to review your contract and book your services online | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Set your own default package, options, price, deposit, hours included, and overtime rate | |
| Input your own custom contract/agreement terms for your business | |
| Use tokens to merge data fields right into your contract text to customize the terms for each client | |
| Choose 1 or 2 signature lines for the client | |
| Choose whether to add a signature line for your company to sign the contract | |
| Set your own document title (e.g. "Contract" or "Booking Agreement" etc.) | |
| Set your own deposit terminology (e.g. "Deposit" or "Retainer" or "Reservation Fee" etc.) | |
| Select your currency from the dollar ($), EURO (€), Pound (£), or Rand (R) symbol | |
| Add your own custom questions to the booking form | |
| Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us' | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Booking form instantly sent to your email and optionally sent via text message | |
| Optionally email an additional copy of the document to the client for their records | |
| Contract displayed on screen for the client with the option to download PDF or print | |
| Contract PDF is compatible with any 3rd party eSignature service like Adobe Sign or Dropbox Sign | |
| Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Booking form, contract PDF, and client data is stored within your Event Management system | |
| Go back and edit or modify and re-generate the contract at any time, as needed | |
| Choose whether to automatically create an event in your Event Management system when booked | |
| Optionally integrate with your Payment Gateway so clients can immediately pay their deposit | |
| Payment Gateway | |
| Allows clients to make a secure online payment toward their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Process online payments using popular services like PayPal, Square, or Stripe | |
| Process online payments with virtually any existing merchant account (if you have one) | |
| Fully integrated with over a dozen popular payment processors and gateways | |
| Optionally process payments through Event Intelligence's payment processor for discounted rates | |
| Optionally use Event Intelligence's 'cash discount program' to pass along processing fees to clients | |
| Optionally accept eChecks through Event Intelligence's payment processor | |
| Online payment system is PCI compliant | |
| Clients are emailed a receipt upon successful completion of payment | |
| Payment notifications are instantly sent to your email | |
| Payments are stored within your Event Management system and applied toward the event balance | |
| Payments are tracked within your Event Management system and remaining balance is calculated | |
| Recent payments are shown on your Dashboard when you log into your Event Management system | |
| Optionally add your own custom HTML to the initial payment page | |
| Contact Form | |
| Allows prospective clients to contact you for more information | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Add your own custom questions to the contact form that appears when you are available | |
| Optionally shorten the contact form to remove some standard questions | |
| Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us' | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Contact form instantly sent to your email and optionally sent via text message | |
| Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Set a custom auto-responder to be emailed to the prospective client | |
| All prospective client data is stored within your Event Management system | |
| Optionally add your own custom HTML to the page after the form is submitted | |
| Message Form | |
| Allows current clients to contact you | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Message form instantly sent to your email and optionally sent via text message | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Set a custom auto-responder to be emailed to the prospective client | |
| Received messages are stored within your Event Management system | |
| Planning Forms | |
| Allows clients to fill out your customized planning forms for their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Default forms included for anniversary, corporate, mitzvah, party, school, and wedding | |
| Optionally edit the default forms by adding or removing your own questions or change the layout | |
| Create your own custom forms from scratch with all your own questions and your desired layout | |
| Integrated with your music search so that clients can quickly locate songs for special dances | |
| Forms are accessible by clients with a login/password and savable for continued progress | |
| Fully integrated with your client's event planning portal that contains all of their event data | |
| Optionally receive notifications when your clients log in to make changes | |
| Receive the planning form by email when your clients mark a form as complete | |
| Optionally send copies of the completed forms to your staff or to other vendors | |
| Printed and PDF versions available to take with you to the event | |
| Email submission includes a CSV file containing the planning form data for use in other software | |
| Client planning forms are always accessble through the Event Management system | |
| Specify a lockout date to ensure completion of the planning form a number of days before the event | |
| Applied payment data can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Event Timelines | |
| Allows clients to schedule the sequence of activities to take place at their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Default timelines included for anniversary, corporate, mitzvah, party, school, and wedding | |
| Optionally edit the default timelines by adding/removing your own activities or changing the order | |
| Create your own custom timelines from scratch with all your own activities and your desired ordering | |
| Allow clients to choose an exact time or select a sequence of activities only (with no time) | |
| Timelines are accessible by clients with a login/password and savable for continued progress | |
| Fully integrated with your client's event planning portal that contains all of their event data | |
| Optionally receive notifications when your clients log in to make changes | |
| Receive the timeline by email when your clients mark a form as complete | |
| Optionally send copies of the completed timelines to your staff or to other vendors | |
| Printed and PDF versions available to take with you to the event | |
| Client timelines are always accessble through the Event Management system | |
| Specify a lockout date to ensure completion of the timeline a number of days before the event | |
| Satisfaction Surveys | |
| Allows clients to submit an online review after their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Default surveys included for anniversary, corporate, mitzvah, party, school, and wedding | |
| Optionally edit the default surveys by adding/removing your own questions or changing the order | |
| Create your own custom surveys from scratch with all your own questions and your desired ordering | |
| Set your own drop-down values for 'event type' and 'event staff' | |
| Fully integrated with your client's event planning portal that contains all of their event data | |
| Receive the results of the survey by email after your clients submit it | |
| Submitted surveys are always accessble through the Event Management system | |
| Survey results are aggregated to provide detailed statistics on each of your staff members | |
| Optionally connect to 3rd party review sites like The Knot, WeddingWire, Google, Facebook, and Yelp | |
| Set a star rating threshold so positive reviews get posted online and bad reviews come only to you | |
| Optionally showcase desired surveys with prospective clients on your website | |
| Delete surveys that were submitted accidentally/erroneously so they do not count toward your rating | |
| Optionally add your own custom HTML to the page after the survey is submitted | |
| Event Portal | |
| Allows clients to log in with their email address and password to access and edit their event data | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Assign forms/activities for clients to complete, such as planning forms, timelines, music selection | |
| Provide a "to do" list for clients to assist in planning their event | |
| Synchronize details and communication with clients from a central portal | |
| Optionally show clients their payment history and provide the ability to make a payment online | |
| Share documents and files with clients | |
| All changes are saved in real time for continued progress | |
| Optionally set a lockout date to ensure forms are completed prior to the event | |
| Copy staff members or other vendors on event planning communications received from the client | |
| Optionally receive notifications when clients log in to make changes | |
| Let clients monitor and override song selections on their guest request list | |
| Event & client data can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Music Playlist | |
| Allows clients to search your music library and create a customized request list for their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Ability to upload your own personal music library from virtually any 3rd party software like Excel | |
| Optionally use the built-in default music library of over 115,000 songs, updated weekly | |
| Default music library is updated weekly with all popular Promo Only music subscriptions | |
| Clients can search your library by song or artist using intelligent keyword searching | |
| Clients can view three dozen top song charts displaying the most popular songs in every genre | |
| Clients can browse your music library by song or artist | |
| Clients can listen to samples of any song using popular services like Spotify, Amazon, or YouTube | |
| Add optional filters for genre, year, style, decade, mood, tempo, and more | |
| Add optional location data to help you locate songs in your database | |
| Add optional file location data to automatically create M3U playlist files for use with DJ software | |
| Clients can create up to three custom request lists for their event | |
| Default request lists are "must play," "play if possible," and "do not play" | |
| Default request lists can be changed if desired, such as "like it," "love it," and "hate it" | |
| Optionally allow clients to enter requests manually if the song cannot be located in your library | |
| Clients can create and import playlists from Spotify | |
| DJ can import playlists from Spotify that were shared with them from clients | |
| Set your own limits on how many songs can be requested on each list | |
| Clients can attach notes to songs for special instructions or dedications | |
| Request lists are accessible by clients with a login/password and savable for continued progress | |
| Fully integrated with your client's event planning portal that contains all of their event data | |
| Optionally receive notifications when your clients log in to make changes | |
| Receive the request list by email when your clients mark a form as complete | |
| Optionally send copies of the completed request list to your staff or to other vendors | |
| Printed and PDF versions available to take with you to the event | |
| Email submission includes a CSV file containing the request list data for use in other software | |
| Email submission can include a M3U playlist file for import to 3rd party DJ software | |
| Client request lists are always accessble through the Event Management system | |
| Specify a lockout date to ensure completion of the request list a number of days before the event | |
| Music Search | |
| Allows clients to search your music library before they book their event with you | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Ability to upload your own personal music library from virtually any 3rd party software like Excel | |
| Optionally use the built-in default music library of over 115,000 songs, updated weekly | |
| Default music library is updated weekly with all popular Promo Only music subscriptions | |
| Clients can search your library by song or artist using intelligent keyword searching | |
| Clients can view three dozen top song charts displaying the most popular songs in every genre | |
| Clients can browse your music library by song or artist | |
| Clients can listen to samples of any song using popular services like Spotify, Amazon, or YouTube | |
| Add optional filters for genre, year, style, decade, mood, tempo, and more | |
| Guest Request | |
| Allows guests of an upcoming event to submit requests for the event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Ability to upload your own personal music library from virtually any 3rd party software like Excel | |
| Optionally use the built-in default music library of over 115,000 songs, updated weekly | |
| Default music library is updated weekly with all popular Promo Only music subscriptions | |
| Guests can search your library by song or artist using intelligent keyword searching | |
| Clients can view three dozen top song charts displaying the most popular songs in every genre | |
| Set up a unique Group ID which the client will use to access the request list for their event | |
| Optionally specify an Access Code (password) to keep the request list secured | |
| Make the request list public (can see all requests) or private (can only see your own requests) | |
| Send a QR code to guests to scan for instant access to the Guest Request list | |
| Guests can make a limited number of requests that you specify | |
| Guests can only remove requests that they have made | |
| Guest requests are tallied together and ranked by number of requests | |
| Client can "ban" songs from being played, even if requested by guests (guests will not see bans) | |
| You have the ability to delete inappropriate requests from the Guest Request list | |
| Specify a completion date to stop collecting requests a number of days before the event | |
| Receive the Guest Request list by email automatically upon the completion date | |
| Optionally send copies of the Guest Request list to your staff or to other vendors | |
| Printed and PDF versions available to take with you to the event | |
| Client request lists are always accessble through the Event Management system |
= Feature Available with All Subscription Plans = Feature Available in Upgraded Versions ( Compare Plans)
Questions? Don't see the feature you're looking for? Contact us for assistance. We're happy to help.